HR and Consultancy

Ascertia designed its products for the future – and the future is digital. Digital transformations are increasing globally. Our products enable seamless transitions in HR and consultancy sectors while providing numerous long-term benefits, including:

• Efficient and secure document signing – HR departments handle large volumes of paperwork requiring signatures, such as employment contracts, non-disclosure agreements (NDAs), and onboarding forms.
  Ascertia’s eSignature solutions streamline the signing process by enabling secure digital signatures. They eliminate the need, time and costs associated with printing, scanning, and physically mailing documents.
• Remote collaboration – Today’s modern workforce includes remote work and collaboration. With Ascertia, HR teams can effortlessly collaborate with employees, consultants, and clients remotely. Seamless collaboration ensures timely completion of essential documents.
  Our products allow multiple parties to sign documents electronically, regardless of physical location or time zone differences, enabling faster decision-making and reducing delays in the HR or hiring processes.
• Compliance and audit trails – HR teams often deal with sensitive and confidential data. Our solutions provide advanced security features, such as PKI-based encryption and tamper-evident seals to protect documents from unauthorised access or changes.
  Additionally, our digital signature solutions generate an audit trail that records every step of the signing process, including who signed, when and from where. This audit trail helps meet compliance requirements and provides a legally defensible record of document transactions.
• Integration with existing business applications and infrastructures – No two businesses are the same and the same can be said for the business applications they use.
  Ascertia’s solutions offer integrations with popular HR management systems (HRMS), customer relationship management (CRM) systems, document management systems (DMS) and other popular software, such as:
  • Google Docs
  • Microsoft Office
  • Dropbox
  • SAP

  For a full list of business application integrations, please visit our marketplace.

• Cost and time savings – By eliminating traditional paper-based workflows, Ascertia’s solutions reduce the costs associated with printing, shipping, and document storage.
  Our eSignature products also reduce the time required for the document approval workflow, including processing and signing, resulting in increased efficiency and productivity.

HR teams must comply with various laws and regulations depending on where they operate. Non-compliance could mean severe consequences for organisations and be costly. Ascertia’s products support compliance with the following global data protection regulations and laws:

• EU – General Data Protection Regulation (GDPR)
• UK – Data Protection Act 2018
• US – California Consumer Privacy Act (CCPA)
• US – Health Insurance Portability and Accountability Act (HIPAA)
• Canada – Personal Information Protection and Electronic Documents Act (PIPEDA)

In addition to data protection regulations, Ascertia’s products also support industry-specific compliance, including:

UK

• Equality Act 2010
• Health and Safety
• National Minimum Wage
• National Living Wage
• Working Time Regulations
• Immigration Law
• Pension Auto-enrolment
• Employment Tribunal Procedures
• Whistleblower Protection

EU

• EU Employment Law Directive
• Racial Equality Directive
• Framework Directive on Safety and Health at Work
• Collective Bargaining and Worker Participation
• Posting of Workers Directive
• Transfer of Undertakings (TUPE) Directive
• Whistleblower Protection

US

• Fair Labor Standards Act (FLSA)
• Family and Medical Leave Act (FMLA)
• Occupational Safety and Health Act (OSHA)
• Americans with Disabilities Act (ADA)
• Worker Adjustment and Retraining Notification Act (WARN)
• Immigration and Nationality Act (INA)
• Age Discrimination in Employment Act (ADEA)
• National Labor Relations Act (NLRA)

It’s important to note that this list is not exhaustive. HR teams and organisations must comply with various regulations and standards based on geographical location and nature of operations. For a full list, please contact our team for further information.